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Search options in advance search

Search options when searching in abstracts, titles and comments

The abstract, title and comment fields all have the same set of search options, which are:

  • Contains - search for references which contain the given keyword(s)
  • Not present - search for references where the field is empty e.g. no abstract (for comments - search for references where there are no comments)
  • Present - search for references where the field has a value e.g. abstract present (for comments - searches for a reference where there is at least one comment)
  • Doesn't contain- search for references where the field does not contain the given keywords

The relevant search option is chosen in the drop down menu under the field name and as default is this field empty.

Quick access to refine the search parameters

When viewing the results of a search in list view the search parameters are easily accessible from the link in the top right corner “edit search parameters”.

 Example - searching in more fields (combined search)

Searching for comment by a specific user:

  1. Field <Comment> search option "Present" (1)
  2. Field <Departments> select one or more departments in the drop-down menu (2)
    Optional, depend on the usage of "Processed by" in the database.
  3. Field <Processed by> search option "specific user" and select one or more users in the drop-down menu (3)

Search by reference (publication) number

When searching by a reference number the following options are available:


The reference number should match exactly as specified. See reference number format for details.

You can omit kind code though, in this case the search will be performed by country code and document number.

containsYou can specify any part of reference number. For example "1234" will find all references where document number contains "1234"
starts withYou can specify the first part of reference number. For example "EP1234" will find all references with country code "EP" and document number staring with "1234"
ends withYou can specify the last part of reference number. For example "1234.B1" will find all references where document number ends with "1234" and kind code equals to "B1"
does not containInverse version of the "contains" rule,


Search by abstracts, titles and comments

When searching in abstract titles and comments you can use the following constructions:

example description
bicycle gold Will search for text with both bicycle and gold.
bicycle and gold Equal to the previous search string
bicycle or gold Will search for text with either bicycle or gold.
gold Will search for all forms of the word. For example gold, golden.
"gold bicycle" In case of quoted text the search will be performed for the precise phrase.
"gold bicycle" and rubber Will search for a text where both "gold bicycle" phrase and rubber are present. Only rubber will be searched in all known word forms
not bicycle Will search for all references where the "bicycle" word is not present
bicyc* Will search for text with words starting with "bicyc"
"bicyc*" Will search for text with words "bicyc*" (including the final asterisk)

moreover you can specify the following search options:

option description
contains will perform an ordinary search as described above
not present will search for references where the field is empty
present will search for references the field has a non-empty value
doesn't contain inverse "contains"

Highlight of search terms

When searching in a IPSurvey database <Left menu><Search>, the search terms are highlighted in list view, to clarify why the reference(s) was found by the search.

How to save an advanced search

When the same parameters is used in the advanced search form it is possible to save it as a saved search. Fill the form and click on the link Save instead of the <Search> button.

The link opens the Save dialog box where the search is named before saving it, by clicking on <OK>. 

Under the <Saved searches> tab (2) all saved searches are listed by name (1). From the drop down menu <Tools> (3) it is possible to include the result of a saved search in the status report (mail) and to delete saved search.

Saved searches is automatically added lowest at the dashboard under the title Saved filters. The displayed result (4) is only updated at logon and opens the result directly in list view. Use the <refresh link> to update the search result if the saved search parameters or references is changed during the session.




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